Job description
We are looking for a detail-oriented and organized A/P & Junior Financial Analyst to join our Finance team on a 12-18 month contract (maternity leave coverage).
This role is ideal for someone with a strong foundation in accounts payable and financial administration, who takes pride in accuracy, organization, and maintaining clean, reliable financial records. This position is well suited to someone with strong A/P experience who is looking to expand into broader financial operations and reporting over time.
Successful candidates for this role will demonstrate:
1. Strong Accounts Payable Expertise and Process Discipline
You have experience managing accounts payable workflows end-to-end, ensuring invoices are processed accurately, approved appropriately, and paid on time.
2. Attention to Detail and Financial Accuracy
You take ownership of your work and consistently ensure that financial records, expense coding, and documentation are complete, accurate, and well-organized.
3. Financial Organization and Documentation Management
You maintain clear, structured financial records, ensuring invoices, receipts, and supporting documentation are properly stored and easily accessible.
4. Reconciliation and Problem-Solving Skills
You are comfortable reconciling accounts, identifying discrepancies, and working through issues methodically with a focus on accuracy and resolution.
5. Ability to Manage Multiple Financial Workflows
You are able to balance competing priorities across invoices, payments, reimbursements, and reporting support while maintaining consistency and timeliness.
Employment Type:Â Full-time, 12-18 month contract (maternity leave coverage), with a hybrid work structure requiring consistent weekly in-studio days alongside remote work.
Start Date:Â April 13, 2026
About Candybox
Candybox Marketing is an award-winning, full-service digital marketing agency with a studio in Oakville, ON. We specialize in CRO, SEO, PPC, Web Design + Development, Branding, Social Media and Multimedia.
- Listed on Canada’s Fastest Growing Companies 7 years in a row
- Certified as a Great Place to Work (2021-2025)
- We make the web sweet, and we want you on our team.
Responsibilities
Accounts Payable Processing
- Process all vendor invoices and accounts payable transactions accurately and on time
- Ensure invoices are reviewed, approved, and processed in alignment with agency payment schedules
- Manage payments for vendors, subcontractors, influencers, and service providers
- Process team member expense and professional development reimbursements
Vendor Payment Coordination
- Maintain accurate vendor records, payment details, and account information
- Respond to vendor inquiries related to invoices and payment status
- Coordinate with internal teams to confirm invoice approvals and payment readiness
Expense Coding and Cost Allocation
- Ensure expenses are coded accurately to general ledger accounts
- Ensure expenses are correctly allocated to clients, projects, and departments where required
- Track recurring expenses including software subscriptions and service vendors
Financial Reconciliation
- Assist with reconciliation of credit card, PayPal, and other expense accounts to monthly statements
- Assist with identifying and investigating discrepancies across invoices, payments, and expense records
- Support month-end reconciliation processes and resolution of outstanding items
- Identify expenses requiring accruals and support the Financial Controller with proper recording
Financial Reporting and Expense Summaries
- Produce monthly accounts payable reports and expense summaries
- Support preparation of expense reports and cost tracking summaries
- Assist with financial documentation required for internal reporting
- Assist with confirmation and documentation of commission-related invoices where applicable
Financial Documentation and Compliance
- Maintain organized and complete financial records in accordance with agency standards
- Ensure invoices, receipts, and supporting documentation are properly stored and accessible
- Support compliance with financial policies and documentation requirements
- Assist with preparation of documentation for audits and financial reviews
Financial Systems and Operations Support
- Support maintenance and accuracy of financial data within accounting systems
- Assist with tracking financial transactions across projects and operational costs
- Support project cost tracking and budget monitoring activities
- Generate project and departmental financial summaries to support financial visibility across the agency
- Provide financial data support to Department Managers related to expense tracking
Tax and Regulatory Support
- Assist with preparation of quarterly HST reporting documentation
- Support finance documentation required for tax filings and regulatory reporting
Process Improvement and Controls
- Identify opportunities to improve accounts payable and expense tracking processes
- Assist in implementing improvements to financial workflows and documentation standards
- Conduct periodic reviews of accounts payable transactions and recurring expenses to ensure accuracy, appropriate usage, and adherence to agency payment policies
Financial Support
- Assist the Financial Controller and Finance team with financial administrative tasks
- Support finance-related projects and operational initiatives as needed
Requirements for the role
Skills
- Accounts payable processing and end-to-end vendor payment managemen
- Expense tracking, financial documentation, and record management
- General ledger coding and expense classification accuracy
- Reconciliation of credit card, PayPal, and expense accounts
- Vendor communication and invoice discrepancy resolution
- Financial record organization and documentation compliance
- Strong attention to detail and financial accuracy
- Time management and ability to manage multiple financial workflows
- Intermediate Excel or Google Sheets (tracking, reconciliation, summaries)
Qualifications
- Post-secondary education in accounting, finance, bookkeeping, or business administration (preferred)
- 2–4 years of experience in accounts payable, bookkeeping, or financial administration
- Experience using accounting software (QuickBooks or similar systems)
- Strong Excel or Google Sheets skills
- Experience managing vendor invoices and expense documentation
- Ability to reconcile financial records and investigate discrepancies
What we are looking for in a successful candidate
- Act with Integrity
- Self-Managed
- Adaptable
- Accountable
- Problem Solver
- Do what you say you will do
- Consistently demonstrate positive behaviour
- Take Initiative
- Strong Work Ethic
- Punctual
What we offer
- Competitive Salary Range [$50,000 – $60,000 annually, based on experience and qualifications]
- Full health benefits (dental, eye care, massage, physio, etc.)
- Group RRSP participation (after 1 year of employment)
- Birthday Day Off!
- Career growth & professional development opportunities
- Hybrid work environment (1-2 days in-studio, Oakville)
- Work with an award-winning team that values innovation, collaboration & performance
Employment Type:Â Full-time, 12-18 month contract (maternity leave coverage), with a hybrid work structure requiring consistent weekly in-studio days alongside remote work.
Start Date: ASAP
Candybox Marketing follows ethical recruitment practices. We will never request any form of payment, financial information, money transfers, cryptocurrency purchases, or fees from candidates during the application or interview process.
Our legitimate recruitment activities are limited to reviewing applications, conducting interviews in person or via phone/video call, and extending job offers directly from our human resources department.
Please be aware that a phone call from our human resource department and emails from careers@candyboxmarketing.com are the only authorized recruitment communications you should expect from our organization.
